Adobe Connect: What Fonts Are Supported in PowerPoint Uploads?

Adobe Connect and PowerPoint: The Fonts that Work (and other options)

by Alan Regan

Adobe Connect is a powerful tool for online teaching and collaboration. A great feature is the ability  to import content such as PowerPoint presentations, PDFs, or MP4 videos. Professors commonly import PowerPoint files, but sometimes the conversion looks different than what normally appears on their computers. The most common reason is that a font in the PowerPoint is not supported by the Adobe Connect service.

So what's a professor to do?

There are five options to explore:

1. Use fonts in your PowerPoint that Adobe Connect supports
2. Save your PowerPoint as a PDF and upload the PDF
3. Save your PowerPoint slides as JPEG images to add to a new PowerPoint
4. Save your PowerPoint as a video (MP4)
5. Embed your fonts in your PowerPoint

Fonts that Adobe Connect Supports

One of the easiest approaches is to focus your presentation design on core fonts that Adobe Connect supports. Adobe reports that Adobe Connect's hosted service runs on Windows servers and supports the fonts that are standard on those systems. The short list to help professors and instructional designers is:

• Arial
• Calibri
• Cambria
• Candara
• Comic Sans
• Courier New
• Georgia
• Impact
• Lucida Console
• Lucida Sans
• Palatino Linotype
• Symbol
• Tahoma
• Times New Roman
• Trebuchet MS
• Verdana
• Webdings
• Wingdings

If you choose this approach, be sure to limit your use to these fonts. Please be aware, there are often derivative fonts that have similar names. For example, there is a font called "Arial Narrow." These derivative fonts are not supported. Similarly, there may be similar font confusion on the Mac, such as Times vs. Times New Roman. Mac users should select the font names that match the list above.  Many of these fonts are provided when a recent version of Microsoft Office for Mac is installed.

For the full list of supported fonts, please visit Microsoft's website.

Save Your PowerPoint as a PDF

Adobe supports PDF documents in the "Share" pod, so another option is to save your PowerPoint presentation as a PDF. When you save a PowerPoint as a PDF, each slide will be a static "page" in your PDF.

Design Considerations:

• Animations and transitions will be lost
• Layer multiple bullet point reveals onto separate slides (if you want to focus attention one bullet point at a time)
• Layer multiple image reveals onto separate slides (if you want to reveal each element one point at a time)
• Embedded video and audio is not supported (you'd upload the video or audio file and share those elements separately)

PowerPoint Instructions:

The following steps are from Office 2013 for Windows. See the links below for other versions of Office.

• Once your PowerPoint is ready and designed to flatten to individual pages in a PDF...
• File > Save As
• Choose the location on your computer and name the file accordingly.
• From the "File Type" drop down, select "PDF" (if you have Adobe Acrobat Pro installed, you may be able to select File > Save as PDF directly)
• Click "Save."

Preview the PDF to verify that each page appears as you desire.  You can then upload this file to your Content area in Adobe Connect or via the Share pod in an Adobe Connect meeting.

See also: PowerPoint 2010 for Windows, PowerPoint 2013 for Windows, PowerPoint 2011 for Mac.

Save Your PowerPoint as JPEG Images

Similar to saving your PowerPoint as a PDF, you can also save your PowerPoint as individual JPEG images.  Each slide is saved as a single JPEG image and you can then create a new PowerPoint file and insert each image onto separate slides. This involves more time than the PDF method, obviously.

Design Considerations:

• Please refer to the previous design considerations in saving as a PDF.

PowerPoint Instructions:

The following steps are from Office 2013 for Windows. See the links below for other versions of Office.

• Once your PowerPoint is ready and designed to flatten to individual images...
• File > Save As
• Choose the location on your computer where you want to save the files.
• From the "File Type" drop down, select "JPEG File Interchange Format (.jpg)."
• Rename the file if desired, else click "Save."
• When prompted, select "All Slides."
• When prompted that it will create a new folder, click "OK."
• PowerPoint will create a new folder with the same title of your original PowerPoint file in the location you selected. Each slide will be an individual JPEG image.
• You may now create a new, blank PowerPoint and insert each image on new slides. You may need to remove the placeholder textbox on each slide for the image to automatically autofit to the full slide.

See also: PowerPoint 2010 for Windows, PowerPoint 2013 for Windows, PowerPoint 2011 for Mac.

Save Your PowerPoint as a Video (MP4)

This is a hidden gem in modern versions of Microsoft PowerPoint -- many people don't know that this option even exists! If you want to preserve the full experience of your presentation (animations, transitions, etc.), this may be an option to explore. It does require some design setup, such as declaring the transition time (advance slide "after" time) for each slide. To help with this, you can use the "Rehearse Timings" feature to help set these numbers for you.

Design Considerations:

• Design your PowerPoint as you normally would with desired fonts, images, transitions, animations, etc.
• Set the timing for each slide. Easiest is using the "Rehearse Timings" option in PowerPoint.
•  Windows: PowerPoint 2010 for Windows / PowerPoint 2013 for Windows.
• Mac: PowerPoint 2011 for Mac.

PowerPoint Instructions:

The following steps are from Office 2013 for Windows. See the links below for other versions of Office.

• Once your PowerPoint is ready, you've set your slide timings, etc....
• File > Save As
• Choose the location on your computer where you want to save the file.
• From the "Save as Type" drop-down, select "MPEG-4 video (.mp4)."
• Rename the file if desired.
• Click "Save."
• Be patient and don't close PowerPoint! Your presentation will now be converted and saved into a video file. The larger and more complex your presentation, the longer it will take to convert.

See also: "Turn your presentation into a video (PowerPoint 2010 Windows)," "Save your presentation as a video (PowerPoint 2013 Windows)," "Save presentation as movie file (PowerPoint 2011 Mac)."

Embed Your Fonts in Your PowerPoint

Full Disclosure: This is only an option for Windows PowerPoint (not Mac PowerPoint). Also, results may vary. We list this option since Adobe has mentioned it as a potential solution, but we caution you that we've had mixed results.

This option involves embedding your custom fonts into your PowerPoint when you save the file. While Microsoft Office allows you to embed both TrueType and OpenType fonts, it seems as if Adobe Connect will only support TrueType fonts. Also, since you're including the font within the PowerPoint file, it will also increase the size of your resulting PowerPoint file, too.

PowerPoint Instructions:

Remember, this option is only available for Windows versions of PowerPoint.

• Once your PowerPoint is ready...
• File > Save As
• Choose the location on your computer where you want to save the file.
• Name or rename the file.
• From the "Tools" drop down near the bottom, select "Save options."
• Scroll down and select "Embed fonts in the file" and the desired option (e.g. "Embed only the characters used in the presentation (best for reducing the file size)").
• Click "Ok."
• Click "Save."

See also: "How PowerPoint font embedding and replacement can save your presentation (PowerPoint 2007, 2010, 2013)"


We hope the above options will help you deliver powerful, effective, and professional presentations in Adobe Connect.